Privacy Policy

Privacy Policy

I. INTRODUCTION

Mark-Com Event, committed to respecting privacy and ensuring the protection of personal data, confidentiality, and related legislation, provides this policy for visitors to its website hosted at https://mark-com.com. This policy demonstrates Mark-Com Event’s dedication to transparency regarding the processing of personal data and informs website visitors about how their personal data is collected and processed. Additionally, it outlines the rights of individuals and the procedures for exercising these rights.

Our data protection policy adheres to applicable legal standards, including Regulation (EU) 2016/679 of the European Parliament and the Council of April 27, 2016, on the protection of natural persons concerning the processing of personal data and the free movement of such data (hereinafter referred to as “GDPR”).

II. DATA CONTROLLER

This privacy policy applies to the processing of personal data carried out through the website https://mark-com.com by:

  • Mark-Com Event (Belgium): Headquarters at Avenue Hoche 28, 1180 Brussels, Company Registration Number 0561.719.872.
  • Mark-Com Event France: Headquarters at 1 Place de la Gare, 59800 Lille, SIREN Number 904327525.

Hereinafter referred to as “Mark-Com Event.”

III. DATA COLLECTION AND PROCESSING

Mark-Com Event collects and processes only the personal data specified below via its website. Additionally, non-personal data may also be processed. Non-personal data cannot directly or indirectly identify an individual. However, if such data can identify an individual when combined with other information, it will be treated as personal data.

A) Data Provided Directly

Mark-Com Event may collect personal data when:

  • You contact us for information or partnership/sponsorship inquiries.

Collected data includes:

  • Contact information (email address and/or phone number).

  • Message content.

  • You register for our events.

Collected data includes:

  • First name.
  • Last name.
  • Email address.
  • Mobile phone number.
  • Job title.

B) Data Collected via Cookies

1. What is a Cookie?
A cookie is a text file stored on your computer or mobile device when you visit a website, mobile application, or online advertisement. Managed by your browser or application, only the cookie issuer can read or modify the data contained in it.

Cookies serve various functions, such as enabling efficient navigation, remembering preferences, or providing personalized content based on your interests during browsing.

For more information about cookies:

2. Types of Cookies Used

  • 1.1 Strictly Necessary Cookies:
    These cookies are essential for the website’s functionality, enabling navigation and use of essential features. No user consent is required for these cookies. Blocking them may negatively impact website functionality and access to certain areas.

  • 1.2 Functional Cookies:
    These cookies enhance website performance and efficiency by remembering user preferences.

  • 1.3 Analytical Cookies:
    These cookies collect anonymous information about website usage to help improve performance, such as the number of visitors, time spent on pages, or the most/least visited pages.

  • 1.4 Advertising Cookies:
    These cookies deliver personalized advertising based on user consent. They may create interest profiles and display targeted advertisements on other sites.

3. What Types of Cookies Do We Use?

Mark-Com Event uses a minimal number of cookies on its website https://mark-com.com.

Name Host Purpose Expiration Type
pll-language mark-com.com Saves the visitor’s language preference for multilingual sites. 1 year Functional
 cookie_notice_accepted mark-com.com Indicates that the cookie banner was accepted, preventing re-prompting. 30 days Functional


IV. PURPOSES OF DATA PROCESSING

This section outlines the reasons for processing the data listed in Section III:

  • Manage responses to your information requests and follow-ups.
  • Handle sponsorship/partnership requests.
  • Manage event registrations (e.g., ticket delivery, practical information, follow-up emails, badge creation, participant lists).
  • Announce future events organized by Mark-Com Event to participants and partners of previous events with explicit consent (e.g., newsletters).
  • Cookie-related purposes are detailed in Section III.2.

If the Data Controller intends to use the data for purposes not listed in this policy, the data subjects will be informed in advance of such new purposes.

V. LEGAL BASIS FOR DATA PROCESSING

Mark-Com Event processes data lawfully under the following legal bases:

  • Legitimate interests: Managing information requests and responding to inquiries.
  • Explicit consent: Use of cookies and subscription to newsletters.
  • Contractual necessity: Managing sponsorships/partnerships and participant registrations.

VI. SHARING DATA WITH THIRD PARTIES

Certain data may be shared with third parties directly related to the Data Controller when necessary, including the following cases:

  • Data sharing among controllers listed in Section II for service delivery.
  • In legal disputes: Data may be shared with third parties, such as legal counsel, in compliance with applicable laws.
  • To fulfill legal obligations: Responding to public authorities or court orders.
  • With external service providers:

VII. DATA RETENTION PERIOD

  • Sponsorship/partnership data: Retained for 5 years after the event.
  • Information request data: Retained for 3 years.
  • Event registration data: Retained for 1 year.
  • Newsletter data: Retained until the recipient unsubscribes.
  • Cookie data: Retention periods are listed in Section III.2.

VIII. SECURITY MEASURES FOR DATA PROCESSING

Mark-Com Event has implemented appropriate technical and organizational measures to protect your personal data against alteration, accidental or unlawful loss, unauthorized use, disclosure, or access, including:

  • Training staff on data protection requirements.
  • Securing access to premises and IT platforms.
  • Implementing an enterprise-wide IT security policy.
  • Safeguarding access, sharing, and transfer of data.
  • Ensuring strict data protection standards when selecting subcontractors and partners.

IX. YOUR RIGHTS REGARDING YOUR DATA

As a data subject, you have the following rights concerning your data processed by Mark-Com Event:

  • Right of Access:
    Confirm whether your data is processed and access details about the processing.

  • Right of Rectification:
    Correct inaccurate or incomplete data.

  • Right to Erasure:
    Request the deletion of data when no longer necessary.

  • Right to Restriction of Processing:
    Limit processing to storage only under specific conditions.

  • Right to Object:
    Object to data processing if it infringes your privacy or causes harm, except where processing is essential for contract execution.

  • Right to Withdraw Consent:
    Withdraw consent at any time without affecting the lawfulness of prior processing.

  • Right to File a Complaint with a Supervisory Authority:
    File a complaint with your national Data Protection Authority.

For Belgium:

For France:

  • Authority: CNIL (Commission Nationale de l’Informatique et des Libertés)
  • Address: 3 Place de Fontenoy, TSA 80715, 75334 Paris Cedex 07.
  • Phone: +33 (0)1 53 73 22 22
  • Website: https://www.cnil.fr/fr.

How to Exercise Your Rights?
Contact us using the details in Section X. Specify the right you wish to exercise and provide any necessary supporting information.

A response will be provided within one month of receiving your request. For complex or numerous requests, this period may be extended by two months, with notification of the extension provided within the initial month.

X. CONTACT US

Email: dpo@mark-com.com

Postal Addresses:

  • Belgium:
    Mark-Com Event, 28 Avenue Hoche, 1180 Brussels, Belgium.
  • France:
    Mark-Com Event France, 1 Place de la Gare, 59800 Lille, France.

Data Protection Officer (DPO):

  • Organization: OneGDPR
  • Address: Chaussée de Louvain 498, c5, 1380 Lasne, Belgium.
  • Email: dpo@mark-com.com.